Scope of service
The goods to be provided are as captured but not limited to the below table. Kindly note, this will be a Framework of Agreement and that it will be an order, as and when there will be a need for such items by the authority.
2. Electrical materials
| Waterproof Single Bell switch (IP66) | 40W Circular bulb | Heat wireless Alarm | 7.6x450mm Cable tie pack | 250W Direct bulb | 20Amp RCBO Schneider breaker |
| 10Amp Single Switch IP66 | 6W LED pin bulb white | Alarm Controller switch | 7.6x500mm Cable tie pack | 250W Mercury bulb | 20Amp MCB 3pole Schneider breaker |
| Pull cord switch | 6W LED starter bulb white | 20mm PVC 2-way conduit box | 9.0x650mm Cable tie pack | 4×4 Metal Junction box IP66 | 32Amp MCB Schneider breaker |
| Shaver light complete | 5W LED (RED) starter bulb | 20mm PVC 3-way conduit box | IP 66 Single pole switch | 4×4 PVC Junction box | 63Amp MCB Schneider breaker |
| Electrical Bell switch | 6W LED E14 candle bulb | 20mm PVC 4-way conduit box | 6Amp Ceiling switch (surface 2way) | 63Amp HRC Fuse | 63Amp 4pole MCB Schneider breaker |
| One gang-two way switch | 6W LED spot light pin bulb | 20mm PVC angle conduit box | 16x16mm PVC Trunking | 1.5mm2 stranded conduit cable(brown) | 100Amp RCCB, 300mA breaker |
| Two gang-two way switch | 5.5W LED Energy bulb screw | 25mm PVC straight conduit box (2way) | 16x25mm PVC Trunking | 1.5mm2 stranded conduit cable(blue) | 18W LED Panel light complete |
| Three gang-two way switch | 15W Blue Energy saving bulb | 25mm PVC 90* conduit box | 25x40mm PVC Trunking | 1.5mm2 stranded conduit cable(yellow & green) | 18W LED Circular Ceiling light complete IP55 |
| 20Amp 2pole AC switch | 7W White Energy saving bulb | 25mm PVC one way conduit box | 50x100mm PVC Trunking | 2.5mm2 stranded conduit cable(brown) | 50W LED Security light |
| 13Amp Double socket outlet | 35W Halogen pin bulb | 25mm PVC Tee way conduit box | 100x100mm PVC Trunking | 2.5mm2 stranded conduit cable(blue) | 100W LED Security light |
| 13Amp Single socket outlet | 50W/240V Halogen bulb | Plastic Enclosure (2 – 12) ways | 3-Compartible PVC Trunking | 2.5mm2 stranded conduit cable(yellow & green) | 50W LED Security flood light |
| 20Amp 2pole Water heater switch | 55W 2Gill-4pin energy saver (Biax L) | 3×3 Metal conduit box | 20W fluorescent choke | 4mm2 stranded conduit cable(brown) | 100W LED Security flood light |
| 45Amp Cooker control unit | 36W 2Gill-4pin energy saver (Biax L) | 3×6 Metal conduit box | 40W fluorescent choke | 4mm2 stranded conduit cable(blue) | 20Amp AC 4pole Isolator |
| 3×6 PVC Patress box | 30W T4 slim line fluorescent fitting complete(T430) | 4” Extractor fan | 13W Choke | 4mm2 stranded conduit cable(yellow & green) | 32Amp 4pole Isolator |
| 3×3 PVC Patress box | 14W T5 slim line fluorescent fitting complete | 6” Extractor fan | 20W S2 Starter | 6mm2 stranded conduit cable(brown) | 600 x 600 LED Panel light complete |
| 3×3 PVC Blank plate | 16W 2D-4pin bulb | 9” Extractor fan | 40W S10 Starter | 6mm2 stranded conduit cable(blue) | 600 x 600 LED Emergency kit |
| 3×6 PVC Blank plate | 16W 2D-2pin bulb | 4” Xpelair Axial extractor fan | 6 -9W LED Driver | 6mm2 stranded conduit cable(green & yellow) | 600 x 600 LED light metal mounting kit |
| 3×3 Blank plate with flex outlet | 28W 2D – 2pin bulb | 9” Vent Axial In-line flow fan | 8 -12W LED Driver | 10mm2 stranded conduit cable (Red, Yellow, Green, blue, green & yellow) | 3W LED Emergency light |
| Circular PVC cover plate | 28W 2D – 4pin bulb | 20mm PVC conduit pipe | 8 -18W LED Driver | 16mm2 stranded conduit cable (Red, Yellow, Green, blue, green & yellow) | 13W Recess light |
| 9W (ES) Screw energy saver bulb | T5 8W fluorescent Cabinet light complete | 20mm PVC adaptor | 18 -24W LED Driver | 2Core 2.5mm2+earth FP Cable coils | 50W LED Spot light fitting |
| 9W (BC) Pin energy saver bulb | T5 8W fluorescent Cabinet bulb | M25 x 1.5 PVC Glands | 24 – 36W LED Driver | 2Core 1.5mm2+earth FP Cable coils | G9 LED bulb |
| 20W (ES) Screw energy saver bulb | Porcelain Screw lamp holder | PG 16 PVC glands | 20W 2ft fluorescent tube | 2Core 4mm2+earth FP Cable coils | G LED bulb |
| 20W (BC) Screw energy saver bulb | Electronic Photo cell | PG 13.5 PVC glands | 40W 4ft fluorescent tube | Pack of PF cable saddles | 10W/12V Halogen bulb |
| 26W – 2pin energy saver bulb | Xpelair ceiling fan | 20S Brass Metal cable glands | T5 2Ft fluorescent tube | 1.5mm2 x 3core flexible cable coil | 100W/240V Halogen bulb |
| 26W – 4pin energy saver bulb | Ceiling rose | 25L Brass Metal cable glands | T5 4Ft fluorescent tube | 2.5mm2 x 3core flexible cable coil | 1500W/240V Halogen bulb |
| 13W – 2pin energy saver bulb | Plastic lamp holder | 13Amp Spur unit fuse/switched | T5 5Ft fluorescent tube | 6Amp RCBO Schneider breaker | Earth Bonding clips |
| 13W – 4pin energy saver bulb | Ceiling Fan Complete | 13Amp Spur unit fused only | 2FT Single Diffuser fitting complete IP66 | 16Amp MCB Schneider breaker | Roll of Insulation tape ( Red, Yellow, Green, Blue, Black, Yellow & Green) |
| 18W – 2pin energy saver bulb | 13Amp plug | 4.8x200mm Cable tie pack | 2FT Double Diffuser fitting complete IP66 | 16Amp RCBO Schneider breaker | MK Motion sensor |
| 18W – 4pin energy saver bulb | 15Amp Round plug | 4.8x370mm Cable tie pack | 4FT Single Diffuser fitting complete IP66 | 20Amp MCB Schneider breaker | |
| 42W – 4pin energy saver bulb | Smoke wireless Alarm | 7.6x300mm Cable tie pack | 4FT Double Diffuser fitting complete IP66 | 25Amp MCB Schneider breaker |
3. Premises
The location and premises at which the service provider will be required to deliver goods is at the British High Commission (BHC) in Accra. The full address will be provided after the contract has been awarded.
4. Customer care
The service provider shall follow best practice principles in their contact with the BHC. This includes, but is not limited to that:
- all staff under the duty of care of the service provider must wear an identity card at all times when in the premises of the BHC or its properties
- staff shall work as quietly as possible and take steps to minimise disruptions
- the service provider will adhere to times set for delivery of items ordered and if due to unavoidable circumstance, shall inform the BHC within 24 hours on a rescheduled date and time to complete the delivery
- the service provider shall provide a system for the BHC to raise complaints and respond to the same within the agreed Service Level Agreement time frames
5. Security and Access
The supplier and their team members delivering the items within the grounds of the authority shall observe the security regulations that are in place and wear and display at all times, the security pass that has been issued.
The vendor’s team on this project will be required to undergo a security check by the security team of the authority before commencing work within the grounds of the BHC. Under no circumstance will uncleared members be permitted to conduct work on site. The vendor’s team shall also be subject to personal security checks, both upon entering and leaving the BHC. Any loss of a security pass must be reported immediately to the security helpdesk.
You should provide details of any vehicle that would require access to offload materials or equipment. The vehicle is subject to a security check, including by an explosives detection dog. Any vehicle entering the grounds must observe the speed limit, which is 10km per hour.
Access to the authority’s premises is only permitted upon prior approval of at least 24 hours notice. The contractor must confine his staff to the areas of working only.
6. Personal protective equipment
The service provider will:
- supply all staff under its duty of care with appropriate Personal Protective Equipment (PPE) to conduct their work in full compliance with Health & Safety procedures
- ensure all necessary PPE and tools shall be safe to use and well maintained and serviced
- ensure that PPE consists of:
- a coverall
- rubber boots
- rubber gloves
- chemical splash proof goggles or glasses
- a respirator
7. Review meetings
The service provider shall be required to attend quarterly meetings with the BHC to review the running of the contract and to resolve any contractual issues.
8. Health and safety
The BHC expects all staff and staff working on the Diplomatic Estate to observe the Foreign, Commonwealth & Development Office Health and Safety policy, the Foreign, Commonwealth & Development Office Electrical Safety Regulations and other safety regulations that are relevant to their scope of works.
The service provider shall be liable for and shall indemnify the BHC against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal, in so far as such injury or damage arises out of any negligence, omission or default of the service provider, their servants or agents or any sub-contractor employed by them.
They shall ensure that any electrical appliances that are used are in good working order, that the electrical is neither damaged or stretched or contains any twisted or taped joints and is fitted with a proper three-pin plug top.
9. Disclosure of information and transparency
The contractor shall not disclose any information relating to the contract or the authority’s activities.
10. Fire precautions
Smoking is not permitted within the BHC. There are designated smoking areas. Use of these shall be upon approval of the BHC.
11. Site tidiness
It shall be the responsibility of the service provider to ensure that the areas of working are kept in good order. When delivering inside the premises, the staff shall ensure that all furnishings and the décor are protected. The contractor will be charged for any damage resulting from their failure to provide an adequate means of protection.